Why Tutors Should Send Formal Quotes
Most tutors discuss pricing over text or email, but a formal quote instantly sets you apart. When a parent is comparing three tutors for their child's SAT prep, the tutor who sends a polished, itemized quote looks more professional and trustworthy. A quote also prevents the misunderstandings that come from verbal pricing discussions — "I thought you said $50 per hour, not $60."
Quotes are especially valuable when pitching package deals or multi-subject tutoring. A well-structured quote lets you present tiered options so parents can choose the level of support that fits their budget, rather than saying "no" to a single price point.
What to Include in a Tutoring Quote
- Subject and grade level — "8th Grade Algebra II" or "SAT Math & Verbal Prep"
- Session frequency and duration — e.g., "2 sessions per week, 60 minutes each"
- Per-session rate and total for the proposed engagement
- Package pricing options — give parents a single-session rate alongside 10-session and 20-session bundles
- Materials and prep time — note if custom worksheets or practice tests are included or billed separately
- Cancellation and rescheduling policy — state your terms upfront
- Quote validity period — typically 14-30 days
Structuring Tiered Tutoring Packages
Parents respond well to options. A proven structure is three tiers: Basic (4 sessions/month, homework help only), Standard (8 sessions/month with progress reports), and Premium (12 sessions/month with test prep and parent conferences). Present the middle tier as the recommended option. This anchoring technique often leads parents to choose the Standard or Premium tier rather than the Basic.
Include a brief note about your qualifications — relevant degrees, teaching certifications, or years of experience — to justify your rates. Parents are investing in outcomes, so mention average score improvements or grade bumps your students have achieved.
Build Your Tutoring Quote with BillThemToday
BillThemToday's free quote generator makes it easy to create professional tutoring quotes with package tiers, session details, and your branding. Save your template and customize it for each new family. Download as PDF and send it within minutes of your initial consultation.