Why Personal Trainers Need Professional Quotes
The fitness industry is competitive. Prospects evaluating personal trainers often compare options by price alone — unless you give them something more to evaluate. A professional personal training quote lets you present the full value of your service: your methodology, your credentials, the structure of your programs, and the results clients can expect. It shifts the conversation from "How much per session?" to "What am I getting for my investment?"
What to Include in a Personal Training Quote
- Assessment and onboarding - Initial fitness assessment, goal setting, movement screening, and program design
- Session packages - Tiered options (e.g., 2x/week, 3x/week, 5x/week) with per-session and total pricing
- Session details - Duration (30, 45, or 60 minutes), location (gym, home, outdoor, virtual), and training style
- Add-on services - Nutrition coaching, meal planning, progress photos, body composition tracking
- Program duration and renewal terms - 4-week, 8-week, or 12-week program lengths with auto-renewal options
- Cancellation and rescheduling policy - Late-cancel fees, freeze options, and refund terms
Personal Training Quote Best Practices
Present three package tiers — for example, "Foundation" at two sessions per week, "Performance" at three sessions per week with nutrition coaching, and "Elite" at five sessions per week with full lifestyle programming. The middle tier should be your most popular option, and the premium tier anchors value so the mid-tier feels like a smart choice.
Include a brief section on your qualifications and training philosophy. A quote is a sales document, and a few sentences about your certifications, years of experience, and specialization (strength training, weight loss, athletic performance, post-rehab) can tip the decision in your favor over a cheaper but less credentialed competitor.
Use BillThemToday's free quote generator to build personal training quotes that convert consultations into clients. Add your branding, lay out your packages, and send a clean PDF the prospect can review at home. When they commit, switch to our invoice generator to start billing seamlessly.