Why Personal Training Receipts Matter
A personal training receipt is more than a formality. Many clients need receipts to claim FSA or HSA reimbursements, submit to employer wellness programs that subsidize fitness expenses, or deduct health-related costs on their taxes. If you cannot provide a proper receipt, you are making it harder for clients to justify continuing their investment in your services — and that directly affects your retention rate.
What to Include on a Personal Training Receipt
- Your full business name and credentials - Certified Personal Trainer designation (NASM, ACE, ISSA, etc.) adds legitimacy for insurance claims
- Client name and contact info - Match the name on the payment method or insurance account
- Receipt number and payment date - Tied to the original invoice for tracking
- Services paid for - Session dates, session duration, package name, or coaching program description
- Payment amount and method - Credit card, bank transfer, cash, or HSA/FSA card
- Your EIN or tax ID - Required for FSA/HSA claims and wellness program reimbursements
Best Practices for Personal Training Receipts
Issue receipts automatically after every payment. If a client pays for a 12-session package upfront, issue one receipt for the full package purchase. Then, if they need individual session confirmations for insurance purposes, provide a session log supplement that lists each completed session with the date and duration.
For clients using FSA or HSA funds, include your certification credentials and a description of services that emphasizes the health and wellness component. Phrases like "individualized exercise programming" and "functional movement training" align with the language insurance administrators expect to see.
BillThemToday's free receipt generator makes it simple to produce professional personal training receipts. Add your credentials, detail the services, and send a PDF the client can upload to their FSA portal or email to their HR department for wellness reimbursement.