Why Photography Receipts Matter
A receipt closes the loop on every transaction. For your clients — especially corporate marketing teams and event planners — a proper photography receipt is essential for expense reports and tax deductions. For you, it eliminates "Did I already pay for that?" emails and keeps your books audit-ready come tax season.
What to Include on a Photography Receipt
- Your business name and contact info - Studio name, address, phone, email, and website
- Client details - Full name or company name and billing address
- Receipt number and date - A unique identifier tied to the original invoice
- Itemized services paid - Session fees, retouching, prints, albums, licensing
- Payment method and amount - Credit card, bank transfer, or cash, with tax breakdown
- Deposit vs. final payment notation - Clearly mark whether this receipt covers a retainer or the final balance
Best Practices for Photography Receipts
Issue receipts the same day payment clears — not a week later. Prompt receipts signal professionalism and reduce follow-up questions. If you collected a deposit at booking and a final payment before gallery delivery, issue two separate receipts so the client's records match the payment schedule.
For print and album orders, include the product specifications (size, finish, page count) on the receipt. This helps with any future reorder or warranty claim. If you charge sales tax on physical products, break it out as a separate line.
BillThemToday's free receipt generator lets you create branded photography receipts in seconds. Match your invoice styling, add your logo, and download a PDF your client can attach to their next expense report.