Why Massage Therapy Receipts Are Essential
A massage therapy receipt does more than confirm payment. For many clients, it's the key document they need to get reimbursed through their health savings account (HSA), flexible spending account (FSA), or insurance plan. Without a properly formatted receipt that includes your credentials and service description, their reimbursement claim will be denied.
Professional receipts also support your practice management. They create a financial paper trail for tax purposes, document the services provided at each visit, and give you data to analyze revenue by service type, session length, and payment method.
What to Include on a Massage Therapy Receipt
- Provider information — your full name, business name, address, phone, LMT license number, and NPI if applicable
- Client name — the person who received the service (important for insurance and HSA/FSA claims)
- Date of service — when the session took place
- Service description — modality performed and session duration
- CPT code — if the client needs it for insurance submission (97140 for manual therapy)
- Amount charged and paid — with payment method noted
- Provider signature or digital attestation — some insurance plans and HSA administrators require this
Best Practices for Massage Therapy Receipts
Format your receipts to double as superbills for insurance purposes. Include your NPI, the CPT code, diagnosis code (if provided by a referring physician), and the number of treatment units. Clients who self-submit to insurance will thank you, and it reduces the number of follow-up calls asking you to reformat documentation.
For HSA/FSA claims, the receipt must show that the service was medically necessary. A description like "therapeutic massage — 60 minutes, deep tissue, treatment of chronic lumbar pain" is more likely to be approved than simply "massage — $80." Use clinical language.
Provide receipts immediately after each session, even if the client seems like they don't need one. Many clients realize weeks later that they need documentation for reimbursement and will contact you for a copy. Proactively providing receipts saves both of you time.
Create Massage Therapy Receipts Free
BillThemToday's receipt generator makes it easy to produce professional massage therapy receipts that satisfy HSA/FSA administrators and insurance companies. Include your credentials, session details, and CPT codes — all in a free, downloadable PDF.